Here's a refined summary of the advice you should follow after receiving your VAT certificate:

After Receiving a VAT Certificate:
1. Invoice Details:

• Include your company’s full name and TRN (Tax Registration Number) on all invoices.
• When issuing invoices, ensure you collect and include your client's full company name and their TRN.
• Apply VAT at the rate of 5% to your services or goods unless exempt.

2. Client and Supplier Invoices:

• Ensure organizations issuing invoices to you include your company’s name and TRN.
• Where possible, arrange for service providers to include your company name and TRN on their invoices (e.g., utilities, internet, supplies).

3. Updates and Notifications:

• Notify the relevant authorities or your accountant within a month if there are changes such as a company name, address, or license renewal.

4. Tax Reporting and Documentation:

• Keep records of all company expenses and income each quarter, including invoices and receipts.
• Use the company's bank account or card for transactions to maintain clarity.
• Generate and submit a bank statement for the last three months to your accountant for tax reporting.
• For services outside the UAE or exported goods, apply a 0% tax rate on the invoice.

5. Submission Deadlines:

• Submit all reports, invoices, and statements to your accountant before the 15th of the tax reporting month.
• Ensure tax payments are made before the 28th of the tax reporting month.

Additional VAT Reporting Advice:
1. Record Keeping:

• Maintain all invoices, reports, and statements for at least 5 years after filing.

2. Invoice Management:

• Issue Proforma invoices or quotations before generating tax invoices upon receiving payment.
• Maintain a sequential numbering system for tax invoices and explain any missing numbers.

3. Preparation for Audits:

• Organize and maintain all accounting records to be prepared for a tax audit.
• Store reports and statements electronically but ensure they are readily accessible for potential audits.

By following these guidelines, you’ll be in a strong position to manage your VAT responsibilities effectively and ensure compliance with tax regulations.